Grants and monitoring

Contact administers, and pays a grant of up to £17,500 available to one parent carer forum in each local authority area of England, funded by the Department for Education (DfE).

The grant is used to strengthen parent carer forums, so that parent carers can participate in the strategic planning and decision-making around services for children and young people with SEND in their area.

In this article

2022-2023 grant applications

The grant application process for 2022-23 is now open.

Applications can be submitted at any point between 1st April 2022 and the closing date of Monday 6th June 2022. If your forum will struggle to meet this deadline, let us know and we can negotiate a revised deadline with you.

We encourage forums to submit applications at the earliest opportunity to minimise any gap in funding.

Note: all underspend from 2021-22 will be deducted from the 2022-23 grant.

The grant 2022-23 grant application form and managing your grant document can be downloaded below:

2022-23 – Grant application form – which includes revised declarations and conditions of grant and a new grant host agreement – we recommend that forums read these carefully prior to submitting their applications.

Glossary of jargon and legal terms used in the declarations and conditions of grant – read alongside the conditions of grant to refer to any unfamiliar terms.

2022-23 – Managing your grant  – all forums will receive a copy by email when their application is approved.

2022-23 Grant Application Guidance – read carefully and follow when completing your application.

Here are some example grant applications which may help new forums to draft their first application:

Example A

Example B

Example C

Additional claims 2nd tranche applications:

Your grant application for 2022/23 is paid in two tranches (payments) you get your first half when your grant is approved and then you’re able to apply for your 2nd half when your 2021/22 grant monitoring has been approved. You will receive a grant monitoring approval letter from the grants team to let you know this has been approved.

The 2nd tranche form is below. Please be aware that the form must have the Conditions of Grant signatory’s email address provided on your grant application form. 2022/23. Failure to do this will delay your payment.

The amount you can apply for on your 2nd tranche application is minus the confirmed underspend in your grant monitoring 2021/22. For example if you had a £1000 underspend and you applied for the full £17,500 then you will only be able to apply for 7750 for your 2nd tranche. (£8750 – £1000)

Please be aware that all underspends will be deducted from your 2nd tranche payment, no matter how big or small.

You can apply for the 2nd tranche payment here: 2nd tranche form. The deadline for applying for this is 21st December, no further payments will be permitted after this date

Grant myth busting

2021-2022 grant monitoring

Please let us know ahead of this date if your forum will need to arrange for an extension.  The parent carer participation team is here to support you.

The grant monitoring form for 2021-22 is now available and should be submitted by the closing date of Friday 29th April 2021.

Forums that received the DfE parent carer participation grant for 2021-22 should submit a grant monitoring form and, if requested, all associated proofs of expenditure (POEs). Any requested POEs can be submitted via Drop Box or emailed to the grants team.  If your forum has any difficulty submitting POEs, speak to a member of the grants team and they will assist you.

The online monitoring form can be accessed below:

2021-22 Grant monitoring form

2021-22 Grant monitoring guidance – read this to help you to complete the form

Changes to grant documentation this year

We have produced a document to explain the changes  that were necessary to both the grant application and grant monitoring form this year which forums might find useful..

Grants session

The annual online grants session took place on 5th April 2022 and you can view a recording of the session on YouTube.

Fraud resources

We strongly recommend that every forum reads our webpage on fraud which has pointers and signposting to useful sources of information on fraud guidance. Use the tips to protect your forum from the possibility of fraud if you are not already doing so.

Code of Conduct

All forums in receipt of the grant will need to adhere to the HM Government Code of Conduct for Grant Recipients, we recommend that all steering group/committee members read this in full.

Important information for forums with new or different bank accounts

If your forum is applying for the grant for the first time, or if your forum has a new bank account, Contact will need to conduct due diligence checks and to set the forum up on our payment system.  This may result in a small delay – therefore, we recommend getting your application in as soon as possible so that the grants team can get the checks started, minimising any delays.

For further information, please contact the grants team – pcfgrants@contact.org.uk

Queries and further information

If you have any queries about the grants process, please contact your parent carer participation adviser or email pcfgrants@contact.org.uk. We are here to support all forums and we are aware that many forums are still being impacted by the ongoing pandemic.

Information about second tranche claims, regional, and priority grants will be uploaded in due course.  We expect that second tranche applications will open in early July and forums whose 2021-22 grant monitoring has been approved will be able to apply.

Managing your 2022-2023 grant

If you are successful in your application for the parent carer participation grant, you will find these documents helpful when managing the grant: